How Sponsor ComplIANS Protects Your Personal Data

SPONSOR COMPLIANS Home Solutions Salary Scorecard Resources SW Sponsorship Jobs Contact +44 (20) 4511 9353 Post a Free Vacancy Book Free Consultation Live 1,948 sponsor licences revoked in 2024-25 — highest on record ● Care worker visa route under review — new salary thresholds expected Q2 2026 ● Home Office compliance visits up 34% year-on-year ● SOC code changes effective April 2026 — check your CoS assignments ● Right to Work checks: digital verification now mandatory for all new hires ● Sponsor licence processing times reduced to 6 weeks average ● NHS workforce vacancies: 78,330 unfilled roles — Jan 2026 ● New genuine vacancy test guidance published by Home Office ● 1,948 sponsor licences revoked in 2024-25 — highest on record ● Care worker visa route under review — new salary thresholds expected Q2 2026 ● Home Office compliance visits up 34% year-on-year ● SOC code changes effective April 2026 — check your CoS assignments ● Right to Work checks: digital verification now mandatory for all new hires ● Sponsor licence processing times reduced to 6 weeks average ● NHS workforce vacancies: 78,330 unfilled roles — Jan 2026 ● New genuine vacancy test guidance published by Home Office ● How Sponsor ComplIANS Protects Your Personal Data How Sponsor ComplIANS collects, uses, and protects your personal data. Last updated: 19 March 2026 1. Who We Are Sponsor ComplIANS ("we", "us", "our") provides sponsor licence compliance, recruitment, and HR services to UK employers. We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Data Controller: Sponsor ComplIANS Email: admin@sponsorcomplians.com Phone: +44 (20) 3355 4922 2. Information We Collect We may collect the following categories of personal data: Identity Data: First name, last name, job title, company name. Contact Data: Email address, telephone number, postal address. Technical Data: IP address, browser type, operating system, pages visited, session identifiers, and cookies. Usage Data: Information about how you use our website and services. Communications Data: Messages sent through our contact forms, chatbot conversations, and email correspondence. Application Data: CVs, employment history, qualifications, references, and other information submitted through job applications. Registration Data: Information provided when registering for webinars, events, or our newsletter. 3. How We Collect Your Data We collect personal data through: Contact forms and enquiry submissions on our website. Newsletter and event registration forms. Job application forms. Our IANS chatbot conversations. Cookies and similar tracking technologies. Direct email or telephone communications. Third-party referrals and business introductions. 4. Legal Basis for Processing We process your personal data under the following lawful bases: Consent: Where you have given clear consent for us to process your data for a specific purpose (e.g., newsletter subscriptions, non-essential cookies). Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract. Legitimate Interests: Where processing is necessary for our legitimate business interests, such as improving our services, marketing, and website analytics, provided these interests are not overridden by your rights. Legal Obligation: Where processing is necessary to comply with a legal obligation, such as regulatory requirements related to sponsor licence compliance. 5. How We Use Your Data We use your personal data to: Respond to your enquiries and provide requested services. Process job applications and manage recruitment activities. Send newsletters, event invitations, and marketing communications (with your consent). Provide compliance audit services and sponsor licence support. Improve our website, services, and user experience. Analyse website traffic and usage patterns. Comply with legal and regulatory obligations. 6. Cookies Our website uses cookies and similar technologies. We categorise cookies as: Essential Cookies: Required for the website to function properly. These cannot be disabled. Analytics Cookies: Help us understand how visitors interact with our website. These require your consent. Marketing Cookies: Used to deliver relevant advertisements. These require your consent. You can manage your cookie preferences at any time using the cookie banner displayed on your first visit, or by adjusting your browser settings. 7. Data Sharing We may share your personal data with: Service Providers: Third-party companies that help us deliver our services (e.g., hosting providers, email services, analytics platforms). These providers are contractually bound to protect your data. Regulatory Bodies: Where required by law or to comply with regulatory obligations (e.g., the Home Office in relation to sponsor licence matters). Professional Advisors: Lawyers, accountants, and other professional advisors as necessary. We do not sell your personal data to third parties. 8. Data Retention We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Specific retention periods include: Contact form submissions: 3 years from the date of submission. Job applications: 12 months from the date of application (unless you consent to longer retention). Newsletter subscriptions: Until you unsubscribe. Website analytics data: 26 months. Compliance audit records: 6 years in line with regulatory requirements. 9. Your Rights Under the UK GDPR, you have the following rights: Right of Access: Request a copy of the personal data we hold about you. Right to Rectification: Request correction of inaccurate or incomplete data. Right to Erasure: Request deletion of your personal data (subject to legal exceptions). Right to Restrict Processing: Request that we limit how we use your data. Right to Data Portability: Request transfer of your data to another organisation. Right to Object: Object to processing based on legitimate interests or direct marketing. Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent. To exercise any of these rights, please contact us at admin@sponsorcomplians.com . 10. International Transfers Your data may be processed outside the UK where our service providers are located. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the ICO, to protect your data. 11. Data Security We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, secure hosting, access controls, and regular security reviews. 12. Complaints If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO): Website: ico.org.uk Helpline: 0303 123 1113 13. Changes to This Policy We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically. If you have any questions about this Privacy Policy, please contact us at admin@sponsorcomplians.com or call +44 (20) 3355 4922. ← Back to Homepage SPONSOR COMPLIANS UK sponsor licence compliance consultancy. Audits, recruitment, and HR solutions built on real audit data from over 100 UK sponsor licence holders. Solutions Sponsor Compliance Audit SW Managed Recruitment SW Sponsorship Jobs SW Sponsorship Suite (Coming Soon) Sponsor-Ready HR Service Events & Training Resources Blog Newsletter Careers Contact Us Contact admin@sponsorcomplians.com +44 (20) 4511 9353 915 High Road, North Finchley, London N12 8QJ © 2026 Sponsor ComplIANS. All rights reserved. Privacy Policy Terms of Service Cookie Preferences Manage your privacy settings ICO Compliant We use cookies to improve your experience, analyse site traffic, and personalise content. Under the UK GDPR and the Privacy and Electronic Communications Regulations (PECR), we need your consent for non-essential cookies. Read our Privacy Policy Accept All Reject Non-Essential Customise Free Salary Compliance Check Upload payslips. Get instant results. Know if you're at risk. Check Now — It's Free