Sponsor ComplIANS Hub — Compliance Software Built for UK Sponsor Licence Holders
The Sponsor ComplIANS Hub is a purpose-built compliance management platform designed specifically for UK employers who hold a Home Office sponsor licence. It replaces spreadsheets, disconnected HR systems, and manual tracking with a single, centralised platform that monitors every sponsored worker, every compliance obligation, and every document — in real time.
The Hub was built from the ground up using insights from over 100 sponsor compliance audits conducted by Sponsor ComplIANS. Every feature exists because a real compliance gap was identified in a real audit.
Why the Hub Exists — Because Spreadsheets Cannot Protect Your Licence
The Home Office's two-phase enforcement model demands two things: accurate salary data and complete, accessible records. Spreadsheets fail both. They are not real-time, they do not send alerts, they cannot calculate compliance scores, and they cannot produce an audit-ready report at the moment the Home Office asks for one. The Sponsor ComplIANS Hub was built to replace every spreadsheet, every disconnected tracker, and every manual process with a single platform that monitors all 65 compliance documents across every sponsored worker — in real time.
Every Worker. Every Document. One Dashboard.
The Hub tracks every sponsored worker through the complete 12-stage sponsorship lifecycle — from vacancy approved through to probation complete. For each worker, it monitors compliance status across all 65 document types (SW001–SW065), calculates a document compliance score, flags missing or expiring items, tracks immigration classification and visa expiry dates, and monitors salary compliance against CoS declarations. When the Home Office asks for information, you do not dig through files — you generate a report.
Phase 1 Ready: Salary Compliance in Real Time
The Home Office now requests payslips, RTI data, P60s, and bank statements to verify salary compliance. The Hub continuously compares each worker's actual pay against their CoS salary. Any shortfall is flagged immediately — before payslips are finalised, before RTI is submitted, before the Home Office sends that email. Divine Health Services runs 65 sponsored workers through the Hub at 100% salary compliance with zero shortfalls. When the Home Office checked, they confirmed satisfaction in 27 days.
Automated Alerts That Replace Manual Checking
Right-to-work check due in 30 days. Visa expiring in 60 days. Contract unsigned. Payslip missing. Training module overdue. Absence unreported. The Hub sends alerts for every compliance event that would otherwise be missed by a human checking a spreadsheet. Each alert maps to a specific document in the SW001–SW065 framework, so you know exactly what is needed, for whom, and by when.
Compliance Scores — Organisation-Wide and Per Worker
The Hub calculates a compliance score for every individual worker and for your organisation as a whole. The score reflects document completeness, salary compliance status, right-to-work check currency, training completion, and reporting timeliness. You can see at a glance which workers are fully compliant, which have gaps, and what needs to be done — prioritised by risk level. When we audited a client with 120 workers, we found 44 breaches across 11 areas. The Hub is designed to ensure that number is zero.
Audit-Ready Reports — Generated in Seconds
When the Home Office sends a document request, most sponsors spend days gathering files. Hub users generate a complete compliance report in seconds: worker list with compliance status, salary evidence for any period, right-to-work check records, document completeness per worker, and sponsorship lifecycle positions. Divine Health Services submitted all requested documentation within 14 days of the Home Office request. With the Hub, it could have been 14 minutes.
The Home Office is already checking. The Hub makes sure you are already ready.
Why Spreadsheets and Generic HR Systems Fail
The Home Office now enforces sponsor compliance through a two-phase model. In Phase 1 (The Money Stage), it requests payslips, RTI submissions, P60s, and bank statements to verify salary compliance. In Phase 2 (The Records Stage), compliance officers review all documentation during on-site visits. Sponsors who rely on spreadsheets, paper files, or generic HR systems consistently fail both phases because their data is fragmented, outdated, or incomplete.
HR System Failures
64.7% of all compliance failures are caused by HR system and process deficiencies.
Recruitment-Related
80% of licence revocations are directly caused by recruitment-related failures.
Our Pass Rate
100% compliance visit pass rate for every client prepared using the Hub.
What the Hub Does
Sponsored Worker Management
A complete staff list with real-time compliance status for every sponsored worker. Each worker's profile shows their immigration classification, right-to-work status, CoS details, contract information, salary compliance score, document completeness percentage, and position in the 12-stage sponsorship lifecycle. Workers flagged as non-compliant are highlighted immediately with specific action items.
Salary Compliance Monitoring
The Hub continuously compares each sponsored worker's actual pay against the salary declared on their Certificate of Sponsorship. Any shortfall — even by a few pounds — is flagged automatically before payslips are finalised. The system generates a complete audit trail that matches exactly what the Home Office checks during Phase 1 enforcement: payslips, RTI-ready data, and payment evidence.
Right-to-Work Tracking
Automated monitoring of visa expiry dates, BRP validity, and right-to-work check deadlines. The system sends alerts when checks are due, flags expired or critical documents, and maintains a timestamped record of every check conducted — meeting the Home Office's requirements under the Employer Checking Service and the online right-to-work system.
Document Management & Audit Readiness
Every document the Home Office expects to see is tracked per worker: signed contracts, payslips, P60s, right-to-work certificates, qualification evidence, recruitment records, absence logs, and CoS documentation. The Hub calculates a document compliance score for each worker and for the organisation as a whole.
Sponsorship Lifecycle Tracking
The Hub tracks each sponsored worker through a 12-stage lifecycle: vacancy approved, application received, interview completed, offer accepted, pre-sponsorship checks, CoS assigned, visa submitted, visa granted, right-to-work verified, employment started, QSE validated, and probation complete. Every stage is timestamped and documented.
Compliance Alerts & Reporting
Real-time notifications for overdue documents, upcoming visa expiry dates, missed reporting deadlines, salary discrepancies, and compliance score changes. Monthly compliance reports can be generated showing the organisation's overall compliance position across all 12 audit areas.
Built for Real Compliance Workflows
Visa Key Dates & Calendar
Worker Compliance Dashboard
Compliance Overview & Monthly Calendar
How the Hub Helped Divine Health Services Pass a Home Office Check
Divine Health Services, a CQC-regulated homecare provider in Worcestershire with 65 sponsored workers, uses the Sponsor ComplIANS Hub as its compliance backbone. When the Home Office initiated a compliance check on 10 December 2025 and requested documentation, Divine submitted all requested materials within 14 days. On 6 January 2026, the Home Office confirmed: "We are satisfied with your representations, and no further action is required."
Frequently Asked Questions
Ready to See the Hub in Action?
The Sponsor ComplIANS Hub launches 1 April 2026. Request early access or book a demo to see how it can transform your compliance operations.