Guide
How do we see one sponsored worker's full compliance position on one page?
By Sponsor ComplIANS · 12 November 2026 · 6 min read
Once a month, bring each sponsored worker's position together on one page: pay against the contract and CoS, hours, absences, the next right to work date, any reporting decisions, and whether the job, hours and location still match the CoS. Record where the evidence is kept, not the evidence itself, mark anything that needs attention, and give it an owner. Start with workers who had an absence, a change or a pay query that month. It turns four systems into one view a manager can sign off.
Why look at one worker at a time?
Because that is how the Home Office looks. A compliance check often starts with a named worker, and the questions cut across every team: was this person paid the CoS salary, were their absences permitted, is their right to work check current, were their changes reported, and are they doing the job on their CoS (Part 3, C7.15). A team can be strong on each duty separately and still be unable to answer for one person in one place.
What goes on the page?
| Area | What to record this month |
|---|---|
| Pay | Pay for the month against the contract and the salary on the CoS |
| Hours | Contracted, planned and worked hours |
| Absence | Days absent; any without permission; unpaid or reduced-pay weeks this year |
| Right to work | Legal check date and internal reminder |
| Reporting duties | Changes assessed this month; any SMS reference |
| Job, hours and location | Still as on the CoS? |
| Contact details | Confirmed this month? |
| Missing evidence | Anything not on file |
Which salary requirement applies depends on the worker's route and circumstances, so check the CoS and the current guidance before deciding there is a shortfall. If pay is reduced from the CoS level, or the worker is absent without permission, the guidance sets reporting deadlines (Part 3, C1.15; Part 2, S4).
How do we run it each month?
- Choose the workersOne sheet per sponsored worker, starting with anyone who had an absence, a change or a pay query.
- Fill each areaThe position and where the evidence is kept, from the CoS and records, not memory.
- Mark issuesAgree an action and an owner for each, using the other Working Packs for the detail.
- Sign offA manager reviews and signs the sheet and sets the next review date.
- Log itKeep a monthly log of workers reviewed, issues found and whether all closed.
A fictional example: worker EX-071, October 2026
Pay matched the contract and CoS; 36 of 37.5 contracted hours were worked; two days' sickness with permission and no unpaid weeks; next right to work check due by 31 March 2027, reminder set for 31 December 2026; no reporting duties arising. Three issues: the worker moved to a new client area, the phone number changed, and a signed copy of a contract change was missing. The new area may be a change of normal work location, so HR assesses it with the change-to-report record before deciding whether to report it.
The audit and action plan forced us to rebuild properly. We now operate with documented systems and real oversight.
This article gives general information, not legal advice. Guidance checked on 11 November 2026. Check the current guidance and your own circumstances before acting.
Free Working Pack 09: one-worker monthly review sheet
A four-page monthly review that brings one worker's position together on one page. It covers:
- How to choose which workers to review first.
- The eight areas, with the position and where the evidence is kept.
- Actions, owners and manager sign-off.
- A completed fictional example.
- A monthly review log.
Sponsor ComplIANS Live, 26 November 2026
Sponsor ComplIANS Live is a practical day for payroll, HR, coordinators and managers in care providers that sponsor workers. It covers why care providers are losing sponsor licences, who does what across HR, payroll, recruitment and coordinators, and a full demonstration of the Hub.
- When: Thursday 26 November 2026, 9am to 5pm
- Where: Leicester Marriott Hotel
- Paid by 11:59pm UK time on Thursday 19 November: £699 + VAT for the first attendee and £300 + VAT for each additional attendee booked together
- After that: £999 + VAT and £600 + VAT
Attending does not guarantee compliance or any outcome with the Home Office.
In the Sponsor ComplIANS Hub, on Core, each sponsored worker's record brings together pay, absences, Right to Work, documents and reporting duties on one page. The Hub supports your checks; it does not replace them or guarantee compliance. See the Compliance Hub
Related questions
How often should we review each sponsored worker?
Monthly works for most care providers, starting with workers who had an absence, a change or a pay query. The guidance does not set a frequency; it expects processes that let you meet your duties.
Should the review copy sensitive details?
No. Record the position and where the evidence is kept. The records stay in the systems where they belong.
What if the review finds a worker has moved to a new area?
Assess it as a possible change of normal work location before deciding whether to report it. Moving to a branch or client site not on the CoS must be reported.