Recruitment
End-to-End
Flow

Signed by the Registered Manager before any recruitment commences. Three sections: vacancy details (title, SOC code, salary, hours, reason), rota capacity assessment (current hours allocated, hours available, whether contracted hours can be sustained), and financial capacity confirmation (monthly salary affordability and existing shortfalls resolved).

Professional adverts for job boards and social media with a company 'About Us' section drawn from the organisation's website. Displays the SOC code, salary, hours, sponsorship availability and branch locations prominently. Each advert is saved as a dated PDF for the recruitment audit trail.

Comprehensive 14-section Job Application Form capturing everything the Home Office expects: personal details, passport, immigration status with CoS reference and current sponsor, employment history with reference contacts, care qualifications, care-specific knowledge questions, driving details, expanded references, screening questions, and an office-use pre-interview checklist for the recruiting manager.

Central register tracking every application from receipt to outcome. Columns for name, date received, source, whether the application form and CV were received, shortlisting decision, interview date, and current status through all 12 recruitment stages.

Logs all applicants for each vacancy with name, source, driver status, RTW status, care experience. Decision recorded as shortlisted/rejected/withdrawn with the reason for each rejection. Includes a summary section with totals — forms part of the recruitment audit trail.

Structured telephone pre-screening template with nine specific questions covering availability, driving, immigration status, current sponsorship, reason for leaving, location, care experience, notice period and candidate questions. Includes an outcome section with decision and reason.

Five-section interview form: Section A (MCQ values questions, 30pts), Section B (MCQ qualifications, 15pts), Section C (MCQ driving, 15pts), Section D (open-ended care competency questions requiring verbatim answers, 30pts), and Section E (CV/application form verification — 7-point cross-reference check, pass/fail). Total 90 points with a pass threshold of 75%. Includes a structured interviewer recommendation (Hire/Hold/Reject) with mandatory reason field.

THE SINGLE MOST CRITICAL CONTROL DOCUMENT. A 26-point checklist signed by the Authorising Officer before any CoS is assigned via the SMS. Each item maps to a specific recruitment stage and has a tick box, requirement text, stage reference and evidence reference column.

Defines the six eligibility gates a candidate must pass before a Certificate of Sponsorship can be assigned: completed application form, scoring threshold, interview performance (75%), document and eligibility verification, Access Screening pack completion, and the Authorising Officer's sign-off on the Compliance Gateway Checklist. Also covers the step-by-step SMS assignment procedure and the legal framework citing every relevant Sponsor Guidance paragraph.

Professional conditional offer letter with Position Details table (job title, SOC code, salary, hours, branch matching CoS). Seven numbered pre-employment conditions: RTW, references, DBS, qualifications, driving/insurance, documentation, induction. Employment contract with 19 clauses including salary commitment to CoS threshold every pay period, guaranteed contracted hours, probation period, and Sponsor compliance clause. Addendum covering ongoing sponsored worker obligations.

20-module induction programme covering safeguarding, H&S, infection control, moving & handling, medication, personal care, food hygiene, dementia awareness, mental health, record keeping, lone working, whistleblowing, data protection, equality & diversity, sponsor licence obligations, driving responsibilities, rota management and emergency procedures. Minimum 5 days supervised shadowing with dual signatures. 20 practical competencies assessed with overall deployment decision.

Six ongoing employment monitoring documents: Next of Kin Form, Change of Contact Details, Address History, Migrant Monitoring Form (the core ongoing form completed at every supervision with 7 monitoring questions, RTW verification, salary/hours check), Annual Leave Request (with international travel section and RTW confirmation on return), and the comprehensive Skilled Worker Profile covering the full employment lifecycle.